Our Terms and Conditions of Business

Perrin & Co (‘we', ‘us' or ‘our/s‘) is the trading name of Perrin & Co LLP.  Our client (‘you' or ‘your/s') will by definition normally either be an individual or group of individuals (trading or otherwise) or a partnership or an LLP (limited liability partnership) or a limited company.

When you appoint us to act in either a personal and/or corporate capacity our appointment will be subject to the terms and conditions as set out below and we will be treat our initial and ongoing appointment as your complete and continued acceptance and agreement of those terms and conditions.

When formally confirming the acceptance of our appointment we will usually reiterate the services that you have asked us to provide, which potentially could include accounting, tax, VAT, payroll, minor company secretarial, bookkeeping and/or related business services. Unless you specifically request certain work to be either included or ignored, for accounting and tax matters the main areas of our responsibilities will normally consist of:

Individuals (non-trading): Preparation of your relevant yearly tax return and submission to HMRC; calculation and advice concerning the associated tax position.

Individuals (trading): Preparation and/or review of your trading accounts as necessary; computation of the tax assessable business profit; preparation of your personal yearly tax return and submission to HMRC; calculation and advice concerning the associated tax position.

Partnerships: Preparation and/or review of the partnership accounts as necessary; computation of the tax assessable business profit; preparation and submission to HMRC of the relevant yearly partnership tax return; preparation of the individual yearly tax return for each partner who has engaged us to act in respect of their personal tax affairs and submission to HMRC; calculation and advice concerning the same partners' associated tax positions.

LLPs: As ‘Partnerships' plus submission of the LLP's financial accounts to Companies House.

Limited Companies: Preparation and/or review of the company accounts as necessary and submission of those accounts to Companies House and HMRC; computation of the tax assessable business profits; preparation and submission to HMRC of the relevant yearly company tax return; preparation of the individual yearly tax return for each director or senior employee who has engaged us to act in respect of their personal tax affairs and submission to HMRC; calculation and advice concerning the same directors' or senior employees' associated tax positions.

The partners of this form are Gary Perrin and Anthony Perrin, and each will deputise for the other in periods of absence or unavailability.

Like most firms of our size and status the tax advice offered by us will be confined to general tax planning issues and the utilisation of general tax reliefs and allowances.  As such it must be noted that there is no duty on us implied or otherwise to acknowledge the existence of or suggest the use of any more sophisticated or niche tax planning schemes.  

Changes in Scope:
Should you require any changes to any of the above or wish specific work to be either included or ignored then your written instructions will be required.

Your Responsibilities:
You are responsible at all times for making available all reasonable and relevant information and explanations as required by us in our normal course of business. If usual day to day information or specifically requested details are not provided to us within a reasonable timescale or within a particular timescale as stipulated from time to time by us then we will accept no liability or responsibility for any penalties, interest or other problems that may arise as a result.

You must let us know immediately if there have been or are about to be any changes in circumstances or any business issues which may impact on our ability to properly advise you or act for you. More general changes in circumstances (such as a change of your contact information) should also be notified to us as soon as possible after any such change.

You are ultimately responsible for all submissions of information to HMRC and/or Companies House etc and so you should carefully read all documents and paperwork issued to you by us in order to ensure that there are no inaccuracies, omissions or any details needing clarification. If there are then you must always immediately alert us as appropriate.

It is a legal requirement for us to verify the identity of all new clients and from time to time existing clients. Therefore at the beginning of our relationship and ongoing as and when required you must supply us with sufficient evidence in order for us to do so; such as your passport or photo driving licence together with formal details which confirm your address etc.

Payment for Our Services:
Unless otherwise specifically agreed by us by letter the frequency of our billings will be determined by us and our fees will be based on an hourly rate taking into account the level of partner and staff time assigned and the complexity of the work carried out. Our hourly charges may be revised from time to time without notice (currently set at between £50 and £150 per hour depending on the type of the work involved and who is performing that work) and details of the charges relevant to the work being carried out on your behalf will always be made available to you upon request. Should the work to be undertaken be terminated before its natural conclusion we will be entitled to our calculated fees up to that point.

We will normally provide you with an indication of our fees at our initial meeting with you and/or when you decide to appoint us. And, ongoing, you may of course ask us about our fee structure at any time. 

Minor sundry expenses incurred by us on your behalf will not normally be passed on although we reserve the right to recharge any larger or ad hoc costs to you. Any recharges will normally be subject to VAT at the prevailing standard VAT rate as will our normal fees and charges.

We expect full settlement of any account raised by us within 30 days of issue at the outside. Failing this we have the right to charge interest on any balances still outstanding beyond that timescale at a rate of 3% over and above the NatWest Bank plc base rate in force at the time.

Should we act for an LLP or a limited company which goes into liquidation and/or cannot meet its financial commitments these Terms and Conditions of Business confer upon us the right to seek recovery of any unpaid fees and/or charges on a joint and several liability basis directly from either of the partner members of that LLP or either of the directors of that limited company.  These terms therefore negate any safeguards or protection that may have otherwise been afforded under the Companies Act 2006 or subsequent revisions to that Act or similar in force at the time.

All estimates of fees will be given in good faith but they will not be considered as contractually binding and so any work undertaken in addition to that related to our estimate or to that envisaged would be chargeable in that event.

Handling Client Money:
From time to time we may receive tax repayments or similar on your behalf. Whilst in our possession these funds will be held in a separate designated client account written in trust and under normal circumstances we will not retain them for any longer than is necessary with regards to obtaining bank or HMRC verifications etc. We will retain any interest derived from temporarily holding onto your monies as recompense for the cost of operating the client account and for that same reason we have the right to keep any client overpayments or refunds received should their value in isolation or their residual value be £1 or less.

Conflicts of Interest:
Potentially a situation could arise which presents a conflict of interest between your affairs and those of another client and vice versa. If this happens and we become aware of it we will immediately notify both you and the other party involved and await your separate responses and/or agreements before deciding whether to proceed further.

Professional Indemnity Insurance:
To help protect the interests of our clients we hold continuous Professional Indemnity Insurance cover, the level of which is monitored annually to ensure that the cover is deemed to be sufficient and appropriate based against the size of our firm and the overall make up of our client base.

Our current insurer is ProSure Solutions Ltd, underwritten at Lloyds of London (Policy No: 55503400). Upon request information about the insurance, and in particular the contact details of the insurer, will be provided.

Either you or we may terminate our engagement at any time by giving appropriate formal notice. Unless notice is given we shall assume that our engagement is to be automatically continued on a year to year basis

Should we act as the Registered Office for a company which terminates our engagement, unless a new Registered Office is designated within 30 days of that termination we will automatically arrange for the Registered Office to be transferred to the home address of the sole director or to one of the directors, if a multi-director company.

Force Majeure:
We will not be liable to you for any delay or failure to fulfil our obligations caused by circumstances outside our reasonable control.

Confidentiality of Personal Data: 
We are bound by strict rules of confidentially as well the overriding General Data Protection Regulations (GDPR). Full details are contained in our separate Privacy Notice.

Anti-Money Laundering and Bribery 
Alongside various other regulations we ensure rigorous and ongoing compliance with and adherence to: The Money Laundering Regulations (Money Laundering Regulations, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations) 2017 (MLR 17); The Money Laundering and Terrorist Financing (Amendments) Regulations 2019 (MLR 19); The Bribery Act 2010 and with all such subsequent revisions and amendments and/or extensions. Our obligations under these rules override those laid down by GDPR. 

Any personal data received from you to in order to comply with our obligations under The Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (MLR 2017) will be processed only for the purposes of preventing money laundering or terrorist financing.  No other use will be made of this personal data unless use of it is permitted by or under an enactment other than the MLR 2017, or we have obtained the consent from you to the proposed use of the data.

Basis of Arrangement:

Without prior notice and at our discretion we may revise Our Terms and Conditions of Business (the terms displayed here will always be the most current). Nonetheless at all times all wordings herein and all related arrangements will deemed to be subject to and in accordance with English Law.

This website:
In addition to the conditions mentioned separately in the ‘Terms of use' page on this site, the intention of this website is to provide general and generic information. Whilst every effort is made to ensure that the content of this site is accurate and up to date, errors may occur and so we do not guarantee or warrant that this site or the information contained herein is complete or free from errors and/or viruses. As such we accept no responsibility or liability whatsoever should you decide to act upon or refrain from acting upon any information contained within this website without first seeking the appropriate professional advice in respect of the particular facts or circumstances at issue.

All photographs contained on this website are either the property of Perrin & Co or are licenced from third-parties, and any download or use by others is not permitted without prior written consent from us and/or the relevant third-party.

James House
153 Grosvenor Road
Hampshire GU11 3EF

01252 343056
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